Standard bidding document

Secretary

Public Procurement Monitoring Office

Office of the Prime Minister and Council of Ministers

Government of Nepal

ACKNOWLEDGMENT
.

S. No.	Name and Office	Designation
1	Er. Chakravarti Kanth, PPMO	Convenor
2	Er. Ishwar Chandra Marahattha, DoLI	Member
3	Dr. Bijaya Jaishi, DoR	Member
4	Mr. Subas Chandra Shiwakoti, PPMO	Member
5	Mr. Rajesh Kumar Thapa, PPMO	Member
6	Mr. Shekhar Poudel, PPMO	Member
7	Mr. Krishnaraj Pathak, DoWI	Member
8	Mr. Faneendra Joshi, NEA	Member
9	Mr. Satish Kumar Sah, PPMO	Member
10	Mr. Pavan Koirala, PPMO	Member Secretary

Guidance Notes on the Use of the Standard Bidding Document
These guidance notes have been prepared by the PPMO to assist a Public Entity in the preparation, using this Standard Bidding Document (SBD), for the procurement of Works by Engineering, Procurement and Construction (EPC) Contract. Public Entity shall prepare SBD for EPC contract and manage the contract according to the Guideline for Procurement through EPC, 2078 B. S. approved by the Government of Nepal (Council of Ministers) on B. S. 2078-01-19.

Works under Lump-Sum Cost Model under EPC Contract, are not suitable for use in the following circumstances:

• 
  If there is insufficient time or information for bidders to scrutinize and check the Employer’s Requirements or for them to carry out their designs, risk assessment studies and estimating.
  

The Procuring Entity should also refer to the Public Procurement Act, 2063 and the Public Procurement Rules, 2064, available on PPMO’s website: http://www.ppmo.gov.np thereto. All concerned are advised to refer to the aforementioned Act and Rules while participating in any tendering process

The use of SBD applies when the Procuring Entity intends to select a Bidder (a Contractor) for the Procurement of Works under Open Tendering Process through Engineering, Procurement, and Construction (EPC) method following Single Stage Two Envelope system without having pre-qualification procedure, while the contract award is being determined on the basis of lowest evaluated responsive Tender.

Guidance notes in brackets and italics are provided for both the Procuring Entity and the Bidder and as such the Procuring Entity should carefully decide what notes need to remain and what other guidance notes might be required to assist the Bidder in preparing its Bid Submission; so as to minimise the inept Bidding Process.

The SBD has 10 Sections, of which Section I: Instruction to Bidder and Section VIII General Conditions of Contract (GCC) must not be altered or modified under any circumstances.

The following briefly describes the Sections of the SBD and how the Procuring Entity should use these when preparing a particular Bidding Document.

Invitation for Bid (IFB)